Printing Letterhead And File Copy Letters...

Q: In our organisation nearly every letter is printed on both plain paper (for the file copy) and on pre-printed letterheaded paper (the first page, subsequent pages on plain). On the HP Laserjet 4050 or 4100s that we have most of, the letterheaded paper is in the middle tray (tray 2) and the plain paper is in the bottom tray (tray 3). Our users have to manually go into the print Properties box and switch between the two sources each time they print each letter and this is a major inconvenience with so many users. We are also wasting lots of expensive letterhead paper when someone inadvertently prints a 150 page draft document on letterhead. We have tried recording a macro but the macro does not record any changes to the print properties for some reason - Are changes to a printer's (or networked printer's) properties not recorded? QUESTION: The ideal solution would be to have a keyboard shortcut (i.e CTRL + P) which when clicked would go through the motions of printing on both paper sources. A solution would be a major benefit to many users!

A: You'll need a custom macro. The problem is that seemingly every printer model has a different set of values for specifying trays -- even your two HPs might have different values. The article at http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=101 will give you an idea of what you're up against. One possibility might be to define (in Windows, on each workstation) two instances of the driver for each printer, one that prints only on pre-printed paper and another that prints only on plain paper. Then set up a macro that prints one copy to one instance, then a copy to the second instance.

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