I Use The Word Letterhead Option In My Office

Q: I use the word letterhead option in my office, I put my logo and address in the headers, footers, etc. the only proble is that If my address or phone numbers change, I have to change the letterheads in all the computers in my office, we are in a network, cn anyone tell me how to change the letterhead easily? I also use different templates, and I have managed to use the letterhead in all of them, but my address changed and I have to edit around 50 templates in 20 computers, that is 1000 documets...

A: Short answer: there is no easy way, now. You can set letterhead up so that it is easy to change. You need to have all formatting in your letter templates done using styles. Have one place that holds your central information and have macros in your letterhead templates that get the information from that place when a new document is created. This "place" can be bookmarked text in a template or document. For more on setting up letterhead in general, take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. (It also has the following links) Some other pages to look at: Letterhead Tips and Instructions http://home.zebra.net/~sbarnhill/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download/index.htm#LetterheadTextboxesAndS... Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm Word "Forms" http://www.addbalance.com/word/wordwebresources.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). If you are interested in creating templates that will work with the letter wizard or use that wizard, you should look at the chapter on Advanced Document Formatting in Using Office 2003 (or whatever your version is), Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions including instructions on getting the fields you want from your Outlook Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You should be able to get this through your public library or at Amazon.com http://www.amazon.com/exec/obidos/ISBN=0789729555/balancecheckbookA/ Finally, take a look at the letter templates that come with Word. While they are no great shakes as letterhead, they do use styles and AutoText lists very well. If you use the same style names that are used in those templates in your own letterhead for the same parts of the document, you will have better luck with using the built-in AutoText entries in Word.

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